Get Your FREE Nonprofit AI Policy

Most nonprofits use AI. Almost none have a policy for it. We build yours, customized to your mission and the people you serve. And then we help you train your staff, volunteers and Board on how to use it. Start with this 15-minute survey.

Why this matters

“As a nonprofit serving a population that requires real privacy protections, we knew we wanted to use AI tools responsibly but weren't sure how to translate that into an actual policy. Nonprofit AI Studio walked us through a clear process, asked the right questions, and helped us think through risks and safeguards we never would have identified on our own. The result was a customized AI use policy written in plain language that we felt confident adapting into use.”

—Executive Director, DreamED Collective

AI tools are everywhere now. Your team is probably already using them to draft emails, write grants, take meeting notes, or translate materials. That can be a real gift for a busy nonprofit. It can also be a real risk.

When there are no clear guidelines, sensitive information can end up in the wrong place. A staff member pastes client details into a free AI tool. A volunteer uses a personal account for organizational work. Donor information goes somewhere it should not. None of it is malicious. It happens because no one set the rules.

A good AI policy does not slow your team down. It gives them the confidence to use these tools well, while protecting the people who trust you with their information.

What You Get

We build you a customized AI data use policy, written specifically for your organization, your mission, and the people you serve. This is not a generic template. It is built from your answers to a short questionnaire and tailored to your actual work.

Your basic package includes:

  • A customized AI data use policy written in plain language your whole team can understand

  • A simple green, yellow, red system that tells staff exactly what information can and cannot go into AI tools

  • An approved tools list built around the tools your organization actually uses

  • A two-page staff quick guide your team can keep at their desk

  • A board adoption packet with everything you need to get the policy approved

  • A staff training guide so your team knows how to follow the policy

  • A staff acknowledgment form

  • Consent form templates where they apply to your work

  • A next steps guide to strengthen your data practices over time

  • An annual review checklist so your policy stays current

How it works

1.) You can fill out this survey and get started right away. It takes about fifteen minutes and tells us how your organization uses AI and what matters most to you. I’ll reach out to you once its complete. Or send us an email at carmen@nonprofitaistudio.org. We will reach out to explain how policy development works and what we offer (Its all free. We are a nonprofit. No strings attached!)

3.) We build your policy. We turn your answers into a complete, customized policy package tailored to your mission and the people you serve.

4.) You put it to work. We give you everything you need to adopt the policy, train your team, and keep it current. You can choose how much help you need from us.

A Note on Trust

This policy is a governance framework built specifically for your organization. It is not legal advice. We always recommend that an attorney review your policy before your board adopts it, and we will point you toward low-cost legal resources for nonprofits if you need them.

We will never sell or share your information. What you tell us is used for one thing only, building the policy that protects your organization and the people you serve.

Frequently Asked Questions

What if we're not very technical?
That's exactly who this is built for. Everything is written in plain language your whole team can understand, no technical background needed. If your staff can use email, they can follow this policy.

How long does it take?
After you complete a short questionnaire, which takes about fifteen minutes, we build your full package and deliver it within about five business days.

What if we only use one AI tool, or aren't sure what we use?
That's completely fine. Many organizations are just getting started or aren't sure what their team is using. We include a simple worksheet to help you find out, and your policy is built around wherever you are today.

Is our information safe with you?
Yes. We will never sell or share your information. What you tell us is used for one purpose only, building the policy that protects your organization and the people you serve.

Is this legal advice?
No. Your policy is a practical governance framework built specifically for your organization, not legal advice. While not required, we recommend having an attorney review it before your board adopts it.

What happens after we get our policy?
You get everything you need to put it to work, a step-by-step guide, a board adoption packet, a staff training guide, and a quick reference for your team. And we're here if you need help along the way.

What does it cost?
It’s free! There’s no catch! Nonprofit AI Studio has developed a Board of Directors and filed for nonprofit status. Our mission is to help organizations safely adopt and use AI to enhance their mission and goals. We have a dedicated group of volunteers ready to help you!